Wedding Planner vs. On-Site Coordinator

Wedding Planner vs. On-Site Coordinator

Erin Elizabeth Events

When planning her Big Day, a bride may have to pick and choose where to splurge and where to skimp in order to stick to an often strictly set budget. Very frequently, the cost of the venue that will set the stage for saying “I do,” is one of the bride’s biggest expenses.

Many full service venues will often insist on the presence of an on-site coordinator to ensure the day runs smoothly.

Some couples assume that since they already have one person making sure their Big Day goes off without a hitch, they may not need a wedding planner. After all, what’s the benefit setting aside another chunk of the budget for a planner? Especially when that extra money could go towards adding those pricey peonies to your bridal bouquet, or that cigar/cognac bar your husband-to-be has been pining for. While the venue coordinators are great at what they do, and have memorized every room of the venue down to the last broom closet, there comes a point where their responsibilities to you and your Big Day come to a screeching halt.


When it comes down to it, the venue coordinator is responsible for the venue, and that’s typically where their responsibilities end. Although they may have knowledge about certain details of your wedding such as processionals, lodging, and the catering team, they are ultimately there to represent the property, not the bride and groom themselves.

Alternatively, wedding planners, like myself, are completely loyal to the bride and groom, and the list of my responsibilities is virtually endless. Any wedding planner you choose will be there every step of the way, to comfort you when needed, and more importantly, to make sure you’re getting everything promised to you in both the venue’s contract, and your vendors contracts as well.

Wedding planners will get to know you and your fiancé personally, your likes and dislikes, and will represent all of your wishes, not just those of the property.

While there may be some overlap between the venue coordinator and your wedding planner, trust me when I say that you need them both. Be sure to pick a wedding planner willing to work synergistically alongside your venue coordinator, ensuring that all of your needs for your wedding are being met.


Article by Erin Elizabeth, Erin Elizabeth Events.